Recruiting Administrative Specialist
The Recruiting & Administrative Specialist provides support to both the recruiting team and internal and external customers to ensure a high level of candidate, employee and hiring manager experience. The role is responsible for processing new hire paperwork, onboarding new hires and processing internal employment changes in HRIS and proactively administering background investigations (for both direct hire and contractors). The role is also responsible for general administrative duties for the Opes business unit in sorting mail, ordering office supplies, answering phones, scheduling meetings and provide support to the facilities team, in addition to a variety of other employment related responsibilities.
Actively initiate and monitor candidate background investigations including, tracking of and reporting on progress, communicating with candidates and vendors and communicating adverse correspondence as necessary.
Accurately enter employee information into HRIS related to newly hired employees and internal employment changes, audit pre-employment/new hire paperwork, obtaining required forms and signatures as needed.
Act as point of contact throughout the onboarding process for candidates, departments within HR, IT and other business units as needed to ensure new hire set up is completed as appropriate, including: training, travel accommodations, security access, hardware set-up, etc.
Assist with recruiting initiatives and provide support as assigned; facilitate the employee referral program, develop and maintain vendor relationships, audit new hire documentation (I9s), and schedule/coordinate candidate interviews and post job opportunities. Maintains documents in employee personnel files.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Answers main phone line and forwards calls to employees, sorts and distributes mail to appropriate employees and creates mailing labels for overnight package delivery, schedules meetings and coordinates main conference room schedule, assists with facility changes and coordinates office moves for the business unit as building leases change. Helps both the recruiting and Opes team with ad-hoc reporting and reports as needed.
Ensures compliance with applicable federal, state and local laws and regulations. Completes all required compliance training. Maintains knowledge of and adhere to Flagstar’s internal compliance policies and procedures. Takes responsibility to keep up to date with changing regulations and policies.
HS Diploma, GED or Foreign Equivalent required
Bachelor’s Degree in Business Administration, Human Resources, or Psychology preferred
2+ years of Human Resources or Administrative experience in lieu of 4 year degree
Exceptional customer service skills.
Demonstrated written and verbal communication skills.
Strong organizational skills with close attention to detail.
Ability to work under minimal supervision.
Knowledge of various HR software programs, such as Open Hire, or Workday a plus.
Competently utilize computer software programs – MS Office, MS Word, MS Excel, HRIS systems, the Internet and email are an integral part of day to day activity.
For Internal Use Only: band I-Hrly
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Posted 3 weeks ago
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